||Admin Assistant 3
The Department of Physics and Astronomy is seeking a motivated,
self-directed individual to be a part of our administrative support team. The
Administrative Assistant 3, under general supervision, will provide a variety
of administrative support to the faculty, staff,
students, and visitors of the Department. As the first point of contact for the department, this position demands
a pleasant and professional demeanor, particularly when dealing with customers
in person and over the telephone. The assistant will be responsible for coordinating
a high volume of domestic and foreign travel requests (conferences, airfare,
lodging, vehicle rentals, etc.) and reimbursements. In addition, the position also
supports purchasing of goods and services via the web using UNM’s purchasing
card process and LoboMart. The assistant also serves as the Colloquium
Coordinator and is responsible for assisting the seminar speakers with travel,
lodging, audiovisual, and setting up refreshments. Other areas of responsibility include
scheduling of resources, processing journal vouchers, money lists, ordering and
tracking of office supplies, department directory updates, and support of a
wide range of department activities and day-to-day office operations.
The successful candidate
must possess excellent communication, grammar, spelling, and composition skills. The position requires an individual who is detail oriented with strong
organizational and multi-tasking skills with a high degree in producing quality
work to ensure a smooth work flow. Knowledge of procurement policies and
procedures, general office procedures and strong skills in Microsoft Office
programs (Word, Excel, Access) are required.
See the Position Description for additional information.
|Conditions of Employment
- This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Ability to represent
the department as the first point of contact pleasantly and
- Knowledge of procurement policies and procedures
for purchasing services and goods, to include Purchase Orders,
Purchasing Card (PCARD) Orders, Direct Pay Invoices in Chrome River for reimbursements
(of all kinds, including travel expenses), Money Lists, including
follow-up and process completion with attention to detail
- Serving as a principal
liaison between faculty, staff, students, other departments, and external
constituencies on day-to-day programmatic, operational, and
- Experience and
training with Banner
communication, grammar, spelling, and composition skills as evidenced
through a submitted cover letter
- Ability to remain organized
and focused while multi-tasking in a busy office setting
- Ability to be flexible
in day-to-day assignments and a willingness to cross-train with other
office staff to provide a total range of customer service during the
||Main - Albuquerque, NM
||Physics Astronomy Department (707A)
||Regular - Full-Time
|Term End Date
||$11.25 - $16.50 hourly
||This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
||Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
|Background Check Required
|For Best Consideration Date
||Please attach a resume, a cover letter, and a list of at least three supervisor references.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.