Reporting to the HSLIC’s Executive Director, the Manager of Administrative Operations oversees the fiscal and administrative operations of a medium-sized academic library consisting of 27 FTE with a budget of approximately $4M. This position manages HSLIC’s Planning and Business Support unit, which includes four staff, in the areas of HR, administrative support, accounting, purchasing, communications, and facilities. The Manager of Administrative Operations is responsible for developing and maintaining the library’s budget and serves as a level 3 Fiscal Agent. The position also facilitates large projects, including strategic planning for the library.

Duties include:

• Manager of Planning and Business Support unit including 2 direct reports, 2 indirect reports; set direction for the unit including planning and implementation of continuous process improvement; and conduct performance reviews and staff career planning.
• Oversee HSLIC’s finances, conduct internal financial reviews and budget analysis; act as fiscal agent for HSLIC.
• Supervise approval of expense allocations, journal entries, budget revisions, and non-student account receivable.
• Develop HSLIC’s fiscal year budgets; includes also developing formal HSC budget review documentation.
• Manage pre- and post-award and close-out for all HSLIC contracts and grants; monitor fund balances and expenses for grant indices and perform budget revisions; oversee salary allocations; and approve grant expenses by PI’s and sub awardees.
• Conduct HR planning with Executive Director, HSLIC management and Unit Administrator; and approve all hiring actions.
• Develop budgets and funding strategies for facility projects; lead or manage facility projects, and monitor facility expenses for library spaces including maintenance, repair, supplies, equipment and telecom.
• Oversee all HSLIC communications and promotions (brochures, website, announcements, and press releases); chair HSLIC Communications Committee; and lead or manage communications related planning efforts.
• Facilitate HSLIC’s strategic planning processes, including developing plans, facilitate meetings and organizing planning retreats. Identify library trends for HSLIC leadership to facilitate discussions.
• Draft and manage data collection for HSLIC Annual Reports. Oversee and perform data collection for national academic library surveys; serve as point of contact within HSLIC for these surveys.
• Coordinate and manage HSLIC’s Advisory Council, including developing meeting agendas, cultivating membership across HSC colleges/schools and setting direction for the Council.
• Oversee and manage HSC student fee print credit.
• Serve as project manager and point of contact for high priority special projects as designated by HSLIC Executive Director.
• May represent HSLIC by serving on HSC and UNM staff, search, and/or planning committees.

See the Position Description for additional information.

Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience managing the fiscal and administrative operations of medium-sized academic unit
• Expertise developing complex operating budgets consisting of multiple revenue streams
• Experience with faculty, staff, and student employee HR processes, including HR planning, hiring and performance management
• Experience managing pre- and post-award functions for contracts and grants
• Expertise facilitating strategic plan development
• Demonstrated experience managing complex projects, developing communications plans, and communicating technical concepts to a variety of stakeholders
• Demonstrated expertise in business writing for executive audiences
• Master’s degree

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

• Resume

• Cover letter addressing why you are interested in this position, and how your skills/experience would make you successful in this role.

• Contact information for three Professional References.

Finalists for this position should be prepared to provide official educational transcripts if selected for hire. For further information, please contact David Lucero at (505) 272-0634, hslic-hr@salud.unm.edu.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.