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Coord,Education Support

Requisition ID req31185
Working Title Coord,Education Support
Position Grade 09
Position Summary The UNM School of Medicine Office of Preceptorship, a division of Undergraduate Medical Education, is seeking a detail-conscious, highly organized, and enthusiastic individual to join their administrative support team. This position is responsible for coordinating details for clinical rotations (both in-person and online) with medical students, assisting in maintaining and overseeing the various online and system-wide database management systems, and provides vital support for the day-to-day operations of Preceptorship, as well as cross-train to help support the Undergraduate Medical Education (UME) Team.

This individual must enjoy interacting with a wide variety of people, including medical students, staff, internal and community faculty, care about accuracy and quality, have great organizational skills, think creative problem-solving is fun, enjoy a challenge, and work as a member of a well-functioning team.

Additional duties include but are not limited to the following:

• Ability to handle complex database management systems, shared drives, and other online service platforms to process daily and project tasks
• Providing online and email support including clinical rotation planning, accurate processing of block chair and supervisor requests, clinical rotation database management; site compliance and medical preceptor verification for clinical rotations; troubleshooting during clinical rotations
• Coordinating details for student placements in clinical learning environments
• Completing data entry and maintaining course records using online tools like Smartsheets as well as Microsoft Office applications.
• Communicating effectively with internal faculty, staff, students and exterior stakeholders through email, phone, and face-to-face interactions
• Providing meeting support to include scheduling meeting with appropriate stakeholders, agenda creation, meeting minutes and distribution; and other support tasks as assigned

See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications

High School diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Experience working with coordination-based software like EXXAT Prism Management System or other clinical software.
• Experience working with Online Management Systems like Brightspace, Smartsheets, Sharepoint, Etc.
• Experience working in a fast-paced environment and being able to meet deadlines efficiently and with precision
• Experience working with students in higher education, internal and/or external stakeholders.
• Experience in scheduling and coordinating meetings for individuals with complex schedules
• Customer service oriented
• Detail oriented
• Effective use of organizational skills
• Exceptional written and oral communication skills

Proficiency with:
• MS Word
• MS Excel
• MS Outlook
• MS Office 365
• Smartsheets
Additional Requirements Working hours are Monday through Friday, 8 a.m. to 5 p.m.
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Preceptorship (524M)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $18.09-$23.58
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 10/14/2024
Eligible for Remote Work No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach an updated resume with current work experience.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.