Position Overview:

The Student Nook Administrative Assistant will be responsible for the daily management and upkeep of the Student Nook, a resource center for medical students that provides complimentary coffee, tea, and healthy snacks donated by the School of Medicine Alumni Association. This position will also assist in general administrative support duties for the Advancement & Alumni Relations team, serving as a critical point of contact for visitors and staff.

Key Responsibilities:

Student Nook Management:

• Ensure the Student Nook is well-stocked with coffee, tea, and healthy snacks on a daily basis.

• Oversee inventory, including placing orders for stock and coordinating shopping trips to replenish supplies as needed• Maintain cleanliness and organization of the space to provide a welcoming atmosphere for students.
• Coordinate with the Alumni Association for donations and updates regarding the Nook’s supplies.

Administrative Support:

• Assist the current Administrative Assistant III in providing general office support to the Advancement & Alumni Relations team.
• Serve as front desk reception, greeting visitors and directing them to the appropriate staff members.
• Answer and respond to phone calls, emails, and walk-in inquiries from students, alumni, and other visitors.
• Resolve routine administrative problems and assist with day-to-day office functions.
• Draft, edit, proofread, and format correspondence, reports, and other administrative documents as needed.

Collaboration & Communication:

• Liaise with alumni, students, and staff to ensure smooth communication and address inquiries related to the Student Nook and alumni resources.
• Assist in organizing events or activities that promote alumni engagement with students.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.