The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University. It is the responsibility of the Controller's Office to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Organization oversees the maintenance of the official financial records of the University. Within Financial Services is The Purchasing Department, which serves as the central purchasing authority for the University of New Mexico. Purchasing currently has an exciting opportunity for a Unit Administrator 2! We’re on the hunt for a dynamic individual to become our Director of First Impressions—the friendly face and warm voice that welcomes everyone to our department! This role is all about creating a positive atmosphere from the very first interaction. If you have a knack for sparking smiles over the phone and can turn every customer interaction into a memorable experience, we want to hear from you! Your mission: to foster exceptional customer service and ensure that everyone who walks through our doors, calls on the phone and/or emails feels valued and appreciated. Additional Key Responsibilities: Serve as the primary point of contact for Purchasing, addressing inquiries, and providing support to various stakeholders. Provide organizational support to the Chief Procurement Officer (CPO) and the Associate Director of Finance & Administration to include calendar management, travel arrangements, and preparing materials for Board of Regents meetings. Along with other duties as assigned. Oversee the operational and administrative functions for several departments within UNM Procurement Services, including Purchasing, Accounts Payable, PCard, University Services Business Operations, Records Management, Surplus Property, Mailing, Shipping & Receiving (Main Campus & HSC), CRLS, and the Copy Center. Assist with payroll time and leave entry, journal voucher entries, and invoice payments across associated departments. Maintain organized files and documents for the Purchasing team, including meeting minutes and interview responses. Support HR-related duties such as serving as a backup for interview committees, assisting in recruitment efforts, processing hiring requisitions, and gathering documents for new hires related to on-boarding and other related tasks and activities. Participate and initiate HR processes such as ePAFs, labor redistributions, and coordinating recruitment fairs initiated by the Controller's Administration and other HR tasks and activities as communicated. Schedule and coordinate interviews, both in-person and via video, for recruitment initiatives. Why Join Us? At UNM, you’ll be part of a diverse and vibrant community dedicated to academic excellence and student success. UNM is one of the top employers in New Mexico and offers great benefits including medical, dental, and vision insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave. If you’re a dynamic, self-motivated individual, who thrives in a fast-paced environment, we encourage you to apply! This position is on-site, Monday - Friday 8am to 5pm (during trial or probationary period). Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's education, experience, and qualifications.
See the Position Description for additional information.
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