The University of New Mexico Bookstore is seeking a highly motivated, experienced administrative professional to join the team as a Unit Administrator 1. This position will report to the Sr. Business Manager and will assist in the administration of multiple stores generating revenues in excess of $10 million annually. This position will be involved in all aspects of the daily operations of UNM Bookstores, including payroll, human resources, fiscal affairs, and administrative duties. This position will also participate in budget and personnel planning, policy development, and strategic decision making, and will be responsible for purchasing and reconciling expenses according to department needs. The successful candidate must possess strong communication and organizational skills and the ability to work independently with various teams to accomplish divisional and departmental objectives.

The individual selected for this position will:

-Manage Bookstore HR functions, including payroll, student employment, and employee onboarding.

  -Coordinate and track building maintenance and repairs in conjunction with UNM Facilities Management.

  -Serve as main Bookstore purchaser and be responsible for maintaining a PCard and reporting expenses.

  -Coordinate Bookstore’s annual physical inventory process and maintain inventory of office supplies.

  -Assist with policy developments and revisions such as employee handbook and records retention.

Occasional holiday, weekend, and evening hours required.

Required Knowledge, Skills, and Abilities

-Ability to gather data, compile information, and prepare reports.

-Ability to analyze, develop, establish, and maintain efficient office work flow and administrative processes.

-Knowledge of human resources concepts, practices, policies, and procedures.

-Skill in the use of personal computers and related software applications.

-Organizing and coordinating skills.

-Ability to communicate effectively, both orally and in writing.

-Knowledge of supplies, equipment, and/or services ordering and inventory control.

The UNM Bookstores are committed to supporting the academic mission of the University of New Mexico through innovation, collaboration, and maintaining a standard of excellence.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 1 year of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Knowledge of UNM HR and Student Employment processes and forms, including SPET, EPANs, EPAFs, and payroll adjustments.
• Knowledge of computerized information systems used in financial and/or accounting applications. (e.g., Banner, LoboMart, Chrome River, UNMJobs)
• Knowledge of university accounting procedures involving procurement, travel, and/or employment.
• Skill in utilizing building security and lock systems and procedures.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  
  

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.