The School of Engineering’s Research Support Office (RSO) seeks to hire a Sr Fiscal Services Tech to perform a variety of accounting and budgetary duties on post-award activities including award set-up through close-out and processing a high volume of purchases and reimbursements in direct support of our Financial Analyst. The RSO supports all pre- and post-award duties for Category 2 research centers in the School of Engineering, as well as complex and/or large research awards that academic units do not have the bandwidth to administer. The Category 2 research centers include the Center for Water & the Environment (CWE), the Southwest Environmental Finance Center (SWEFC), COSMIAC, and the Manufacturing Training and Technology Center. Research expenditures for these units for FY24 were close to $20M. Given the rapid growth of these centers, the Sr Fiscal Services Tech must be able to work in a dynamic and fast-paced environment, be independent, self-motivated, detail-oriented, a quick learner, and able to adapt to new situations.

DUTIES AND RESPONSIBILITIES:

• Provide procurement support for the CWE, SWEFC, and COSMIAC, including processing high volume of PCard purchases, purchase orders, and invoices.
• Provide reimbursement support for the CWE, SWEFC, and COSMIAC including processing high
  volume of travel and non-travel reimbursements for faculty, staff, students, and non-UNM employees.
• Evaluate procurement requests for allowability, allocability, and reasonableness and adherence to Uniform Guidance and other applicable policies and procedures.
• Prepare and process bi-weekly timesheets, monthly leave, expense sheets, and payroll (labor redistributions/ EPAF) entries.
• Make travel arrangements for the CWE, SWEFC, and COSMIAC.
• Serve as a resource and educator for other fiscal staff. Attend University training and meeting to provide input and solve problems for faculty and staff.
• Assist Financial Analyst with formulating policies and procedures required for contract and grant administration and Research Support Office operations.
• Prepare routine spreadsheets and monthly account reconciliations with oversight and direction from the Financial Analyst.
• Perform post-award accounting functions with direction from the Financial Analyst such as journal vouchers, salary redistributions, internal budget revisions, 90-day memos, subaward request forms, and vendor invoicing and deposits.
• Serve as the shipping/mailing point of contact.
• Perform miscellaneous job-related duties as assigned.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes.
• Prior experience with time entry via PHATIME as either a Timekeeper or Time Approver.
• Experience with UNM accounting systems and processes (Banner, MyReports, Workflow, ePAFs, labor redistributions, JVs, LoboMart).
• Experience reconciling and maintaining accounting records for restricted projects.
• Experience prioritizing and handling a high volume of work.
• Strong interpersonal skills and the ability to facilitate clear and effective interactions with diverse audiences including faculty, staff, students, Deans, and Directors.
• Strong organizational and follow-up skills.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.