The UNM School of Public Administration is looking for an experienced Unit Administrator 2. The candidate will oversee and administer programs, strategies, and initiatives designed to develop, enhance, and support the various day-to-day activities of a typically sized University institute or programmatic services entity. This consists of multiple programs/contracts and/or a broad, diverse organizational staffing pattern. Oversees fiscal, budgetary, and contract/grant management, helps develop and implement operating procedures and processes and oversees human resources management for the organization.

Helps coordinate facility and resource management, information services, and general department administration. Participates in strategic and operational decision making as a member of the unit's team.  

Duties and Responsibilities

• Oversees and coordinates the fiscal activities of the organization, to include participation in the planning and administration of operating budgets, contracts, and/or grants; participates in the overall fiscal planning for the organization.
• Manages daily HR, budget and administrative activities within the position. 
• Assists in strategic planning by analyzing financial and HR trends, preparing statistical reports, and developing operational strategies to optimize department resources.
• Reviews, reconciles, and evaluates monthly ledgers, budgets, and financial reporting system reports for unit accounts.
•  Ensures that fiscal, administrative, and human resources practices in compliance with university regulations; interprets university and department policies and advises staff and student on their provisions, regulations, and policies.
• Oversees and coordinates the employment and hiring process for full-time and part-time staff, enforcing AA/EEO policies and procedures for the organization; may participate in staff searches; directs completion of forms and associated hiring paperwork.
• Represents the unit principal at various policy making and/or operating committees.
• May serve as back up liaison and coordinator between the entity and other internal and external constituencies on strategic administrative and operational issues.
• Oversees inventory management, records maintenance, payroll administration and travel; administers building security, safety procedures to the operating environment and coordinates space assignments for the unit.
• Manages and updates confidential files and records, ensuring that ethical and legal guidelines are maintained.
• May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 2 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• 2-3 years' experience with UNM Banner, Budget planning, Contracts, HR, Procurement
  
• 2-3 years' experience with UNM Chrome River, PCard, Purchasing, etc.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.