The Anderson School of Management at the University of New Mexico is looking for a flexible, detail-oriented, customer-focused individual to join our growing Business Operations Admin team as an Administrative Assistant 2.   Reporting directly to our Operations Manager, the Administrative Assistant 2 will work with an elite group of administrative professionals to provide support to Anderson faculty and staff.  

Anderson is a world-class business school with award winning faculty and programs, offering a wide array of degree programs for a diverse student population.  At Anderson, you will be joining a distinguished organization with a rich history of delivering top-tier business education to students and a staff team who work hard daily to create a rich environment where we can thrive while delivering outstanding results and service to our internal and external customers.

The successful candidate will have a passion for providing outstanding customer service, a keen eye for details, and a desire and ability to learn.  

Specific duties will include:

• Purchasing activities for the college, working in a queue system to self-assign tasks as trained;
• Enter time for bi-weekly employees and record leave for monthly employees as primary timekeeper;
• Schedule and coordinate departmental meetings and track on appropriate college calendars;
• Assist with coordination of faculty recruitment visits;
• Monitor supply levels in the college workroom and make recommendations for replenishments;
• Assist with travel arrangements;
• Assist with administrative activities associated with events hosted and sponsored by Anderson;
• Cross-train with other Business Operations-Admin team members to provide coverage when/where needed.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated experience successfully working with a team to accomplish project and team goals
• Ability to balance strong attention to detail with timeline sensitive work
• Ability to effectively communicate, verbally and in writing
• Strong organizational skills and methodologies for tracking projects and status
• Excellent interpersonal skills and ability to work with a variety of individuals at different levels in the organization
• Previous experience utilizing a purchase card and/or other business purchasing experience

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To be considered please include the following in your application:

• Cover letter addressing qualifications and interest in the position described 
• Current resume
• Contact information for 3-5 Professional references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.