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Admin Assistant 2

Requisition ID req32818
Working Title Admin Assistant 2
Position Grade 07
Position Summary

Assessment & Learning, a division of Undergraduate Medical Education (UME), is looking to hire a talented individual for our Administrative Assistant 2 position. We are looking for someone who likes to interact with a diverse range of people, including students, staff, and faculty, cares about accuracy and quality, has great organizational skills, thinks creative problem solving is fun, and enjoys a challenge and working as a member of a well-functioning team.  

Primary duties/responsibilities for this position include:
• Obtaining a P-Card to make purchases for the department
• Processing travel and expense reimbursements for faculty, staff, and students
• Assisting with other projects as determined by the needs of the department’s management
• Provides administrative support to ensure efficient operation of front desk duties to assure that customer needs of students, faculty and staff are met in an effective, timely and cordial manner

 

Finalists should be prepared to provide official educational transcripts if selected for hire. 
Applicants must provide names of 3 previous supervisors as references that the hiring official can contact.

See the Position Description for additional information.
Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications Preferred Qualifications include:
• Experience in scheduling and coordinating meetings
• Experience with the financial and purchasing systems including Banner Finance, Banner journal entries, and Chrome River (PCard) travel reimbursements and purchases, and Banner time entry.
• Detail oriented with strong organizational skills
• Excellent written and oral communication skills. Proficient with in-person, electronic, and phone-based customer service
• Team player with the ability to also be resourceful and work effective independently
• Experience working with confidential information
• Experience with databases
• Experience administering performance assessments for medical students
 
Proficiency with:
• MS Word
• MS Excel
• Outlook
• Banner
• Access 
Additional Requirements Working hours are Monday through Friday, 8 a.m. to 5 p.m. However, occasional weekend and/or evening work may be required, depending on department needs.
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Assessment & Learning (524C)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $16.72 - $21.22
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 3/27/2025
Eligible for Remote Work
Eligible for Remote Work Statement Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after the probationary/training period has been completed.
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

"Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary. A complete application package will consist of a complete on-line application, include current resume, and cover letter. Include three references in your resume. The references must be former supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire (if applicable). Incomplete applications may not be considered."

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.