The Department of Pathology is seeking an experienced, self-motivated, collaborative individual with excellent computer and communication skills. Pathology plays a vital role in the clinical care of UNMH patients as it is the science of the cause and effects of diseases. 

Working in conjunction with other departmental and ancillary staff, the selected individual will help support faculty, trainees, and staff with their clinical, research, and educational needs. Job duties will consist of but are not limited to assisting the Executive Assistant to the Chair and Department Administrator with scheduling, document preparation, meeting note taking, and special projects in addition to other duties.

The ideal candidate is efficient, detailed-oriented and skilled in developing and maintaining customer relationships. In collaboration with talented, hardworking, and caring coworkers to find the best solutions to challenging issues in a fast-paced environment, is expected. 

Office hours are Monday – Friday, 8am to 5pm with no weekends scheduled, there may be occasional overtime, or a flexible schedule may be required to meet deadlines/coordinate special events. Periodic travel to department offices (University of New Mexico Hospital and TriCore Reference Laboratories) to provide coverage, as needed, is required. A hybrid schedule combining on-site and telecommuting may be available once training is complete.

This position offers outstanding benefits including generous annual leave and paid Holiday time off, tuition remission for courses at UNM, discounts for shows at Popejoy Hall and Lobo sport tickets, and robust benefit offering.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Desired Qualifications:

• Administrative experience in a hospital or academic medicine setting
• Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
• Knowledge of scientific and/or medical terminology
• Experience composing and proofreading correspondence
• Experience scheduling and coordinating meetings, guest speakers, and conferences
• Experience making travel arrangements, preparing itineraries, and preparing reimbursements
• Knowledge of medical billing, basic bookkeeping, purchasing, and reconciliations,in particular with University of New Mexico’s reconcilation program, Chrome River
• Experience transcribing documents from dictation

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.