The University of New Mexico (UNM) Staff Council is seeking a service-oriented and collaborative professional to serve as the Staff Council Administrator. This position plays a vital role in supporting the day-to-day operations, events, and programs of the Staff Council Office, and works hand-in-hand with the Council’s committees, executive leadership, and general membership to promote transparency, facilitate effective communication, and help achieve Staff Council goals. The successful candidate will be present at Council and committee meetings, coordinate and communicate budgetary plans, and consistently seek to educate members on funding use and operational processes. They will also provide meaningful onboarding for new Council leaders, as well as ongoing resources and guidance for all Council members. By taking a collaborative and customer-service approach, the Staff Council Administrator ensures a supportive, engaging environment that furthers the Staff Council’s mission to serve the UNM community.

Duties and responsibilities included, but are not limited to, the following:

 Office Administration:

• Oversee the daily operations of the Staff Council Office, including membership management, meeting coordination, and record-keeping.
• Ensure compliance with the Staff Council’s governing documents, university policies, and parliamentary procedures.
• Provide administrative support to the Staff Council President, Executive Committee, and various committees.
• Manage and track Staff Council appointments, resignations, and committee participation.
• Assist in administering the Standard Operating Procedure (SOP) for the yearly transition of the Staff Council President Elect to President.
• Train and supervise student employees or lower-level staff as needed. 

Committee & Council Support:

• Attend Staff Council events, committee meetings, and retreats to provide logistical and administrative support.
• Offer resources and guidance to committees on project timelines, budgeting, and event coordination.
• Serve as a consistent point of contact for Council members, ensuring questions and concerns are addressed promptly.
• Provide onboarding for the incoming Council President and other new Council leaders, covering bylaws, resources, and best practices.
• Assist the Council in defining goals, tracking progress, and offering solutions to help committees achieve objectives.
• Maintain centralized documentation for Council operations to ensure continuity and alignment with strategic initiatives.

Service & Communication:

• Embody a service-first mindset by providing proactive assistance to the Council and its members.
• Coordinates Staff Council communications such as building and disseminating newsletters, updating website content, maintaining listservs, and assisting with social media posts. Develops promotional materials as needed.
• Maintain clear, consistent lines of communication with the Executive Committee, committees, and general membership.
• Manage the Staff Council SharePoint site and troubleshoot IT-related issues for surveys and listservs.

Financial Management

• Develop and oversee the Staff Council’s annual budget, ensuring transparent management of operational, project, and awards funding.
• Provide regular updates on funding use to Council members and committees, educating them on financial processes. 
• Process and reconcile purchasing transactions, award stipends, and ensure compliance with UNM financial policies.

Event & Award Coordination:

• Plan and execute 20+ Staff Council events annually, ranging from recognition programs to community service projects.
• Coordinate event logistics: room reservations, catering, program development, and guest speakers.
• Collaborate with university leadership to administer staff recognition and award programs.
• Membership & Elections Management
• Administer annual Staff Council elections, ensuring adherence to established election policies and procedures.
• Facilitate onboarding and training for new Council and committee members, including transparent voting results and resolutions
• Manage all membership records to ensure accuracy and smooth transitions.

Strategic Planning & Engagement

• Support initiatives that enhance staff engagement and encourage widespread participation in Council activities.
• Conduct research and collect data when necessary to assist Council in decision-making and projects.
• Assist in planning special projects and community engagement efforts that strengthen the Council’s outreach.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

Bachelor’s degree in a relevant field

·        Ability to coordinate, facilitate, and record large constituent meetings

·        Ability to plan, coordinate and execute special events

·        Demonstrated ability to work independently and proactively manage and administer multiple projects 

·        Experience managing budgets and financial processes

·        Ability to communicate effectively and write clearly for a board audience

·        Excellent customer service skills

·        Proficiency in website and social media management

·        Familiarity with UNM financial and reporting systems (e.g. Banner, MyReports, Chrome River, etc.)

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.