The Department of American Studies, the Religious Studies Program and the Women, Gender & Sexuality Studies Program seeks an Academics Coordinator who will support the activities of the Arts & Sciences Shared Services Center and each Chair and Director while working closely with the Department Administrator. 

The Academics Coordinator will serve as the primary point of contact to provide support for a variety of internal programmatic and operational administrative tasks for each of the three units within the Shared Services Center.  This position will report to and serve as the administrative assistant to the Department Administrator, while also providing general administrative support to the Chair and Directors.

Responsibilities for this position include:

·         Coordinating course scheduling for each unit to include scheduling internal meeting rooms.

·         Managing, maintaining and updating the website for each unit.

·         Assisting in the submission of general catalog updates/changes/revisions for each division.

·         Holding a purchasing card and processing unit purchases.

·         Administering unit curriculum surveys.

·         Coordinating the annual graduate student admissions process.

·         Creating, maintaining and updating graduate student records.

·         Assisting with the annual equipment inventory process.

·         Assisting with various unit events.

·         Troubleshooting various queries from faculty, staff and students.

The person selected for this position will:

·         Attend meetings related to the duties and responsibilities of the position.

·         Serve as the main point of contact for the department and programs.

·         Maintain and update the listservs for each unit.

·         Track and maintain office supplies for all units.

·         Answer and/or forward inquiries to the main phone line and email address.

·         Maintain the confidentiality of records and information.

·         Complete miscellaneous duties as assigned.

The Academics Coordinator is responsible for utilizing the Cascade system to manage, maintain and update the websites for each of the three individual divisions within the Service Center. Position duties generally include but are not limited to greeting and assisting visitors, answering department telephones, assisting with event planning, mail processing, tracking and issuing key requests, submitting IT tickets on behalf of unit individuals and submitting facilities service tickets with UNM Facilities Management. 

The person in this position will work directly with the Graduate and Undergraduate Directors on student recruitment, student forms/reports and the graduate admissions process.  They will also work with the Department Administrator to complete the annual inventory.  This position requires attention to detail, an understanding of processes and the ability to collaborate as a member of a small team while serving a wide range of internal and external constituents.  

****The final salary for this position is dependent upon total Education and Experience****

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

     -   Excellent communication skills with strong interpersonal and relationship-building qualities. 
·   Proficiency in Microsoft Office (Word, Excel, Teams, Outlook) and UNM systems including Banner, Cascade, LoboMart, OnBase, AppReview GradApp, MyReports, AppTree, and Chrome River.
·   Strong ability to multi-task and efficiently manage competing priorities while meeting deadlines.
·   Ability to adapt to changing work priorities and organizational needs.
·   Demonstrated flexibility to successfully analyze and solve problems while working independently with minimal supervision.  
·   Experience scheduling courses via the UNM scheduling system.
·   Experience with the graduate student admissions processes and systems.  Familiarity with graduate student policies and procedures.
·   Excellent time management skills and an ability to organize tasks and work responsibilities to achieve objectives and complete assignments in a timely and consistent manner.
·   Experience in higher education working with faculty, staff and students as well as members of the public.
·   A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.