The College of Arts and Sciences Dean’s Office seeks to hire a part-time (.50FTE/20 hours per week) Space Allocation & Research Facilities Coordinator. This person will serve as a key member of the College of Arts and Sciences team, overseeing space allocation, laboratory needs, and renovation projects across the college. This staff member will ensure efficient utilization of office and research spaces while supporting faculty and researchers in creating optimal environments for their work.

Key Responsibilities:

Serve as the liaison between the Arts & Sciences Dean’s office, the unit head and/or administrator, Facilities Management (FM) and/or Facilities Design & Construction (FDC), and the office of the Provost, when required.  Manage space allocation across departments within the College of Arts & Sciences, evaluating needs and allocating resources accordingly. Work closely with FDC in coordinating laboratory setup and modifications based on faculty requirements, research specifications, and safety standards.  Develop and maintain comprehensive inventory of research spaces and specialized equipment and coordinate with the College’s space allocation committee to review and evaluate space utilization proposals and requests.  Oversee renovation budgets and timelines in conjunction with FM and ensure compliance with safety regulations, accessibility requirements, and university policies.  Prepare reports on space utilization and project status for College leadership and attend in-person meetings and online meetings with FM and/or FDC personnel and other involved parties.  Attend all Monthly Project Briefing Meetings scheduled by FDC, prepared with questions about current projects in Area 4. Assist unit heads who request space by collaborating with and supporting the Arts & Sciences Space Management Team.  Follow up on in-progress space projects within the College. 

Serve as an Authorized UNM Space Database FAMIS user. Update FAMIS records for the Dean’s Office spaces and coordinate with Campus Capital and Space Planning to make additional FAMIS updates within and outside of A&S. 

Serve as Building Coordinator for Ortega Hall.  Place FM and Institutional Support Services service requests for all facilities issues in the Dean’s office and communicate all issues that affect the entirety of Ortega Hall to the academic units in the building.  Attend quarterly Building Coordinator meetings and ensure the Phillips Automated External Defibrillator (AED) unit located in the building is checked weekly and submit the monthly report to the AED coordinator on North Campus.

Serve as Area Emergency Coordinator (AEC).  Responsible for completing annual update of Dean’s Office Emergency plan. Securing updated plans from all College units, as requested from Capital & Space Strategies and scheduling and facilitating once-a-semester emergency evacuation and shelter in place drills.

The selected candidate will need to have a high degree of proficiency and professional experience in:

·         Excellent written, oral, and electronic communication skills.

·         Outstanding interpersonal skills, with the ability to communicate and work effectively within a diverse community.

·         Demonstrated problem-solving and conflict resolution skills

·         Knowledge of project management principles, practices, and techniques

·         Skill in organizing resources and establishing priorities.

·         Ability to work independently, accept accountability and meet deadlines.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Bachelor's degree; at least 2 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• 3+ years of experience in project management, facilities management, space planning, or related field
• Understanding of academic research environments and faculty needs
• Experience with FAMIS space database
• Knowledge of laboratory design and research infrastructure requirements
• Strategic Planning and/or Project Management Skills within a higher education environment.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.