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Admin Assistant 3

Requisition ID req33458
Working Title Admin Assistant 3
Position Grade 08
Position Summary The Office of Academic Affairs is seeking an experienced, goal-oriented, resourceful, and self-motivated Administrative Assistant 3. The selected candidate will coordinate, oversee and/or perform a wide variety of administrative functions in support of the Office of the Academic Affairs. The selected candidate will also serve as a point of contact for internal and external constituencies who are contacting the office and will also serve as primary point of contact for the office’s two Associate Provosts.

The successful candidate must be willing and able to work in a professional, fast paced environment. Responsibilities will include performing and/or oversight of a variety of administrative support responsibilities and planning activities, including providing administrative support to the Associate Provosts. This support includes managing the schedule/calendar, setting up meetings and taking minutes, preparing travel, handling telephone communications, and assisting with written correspondence.  May also assist with routine HR transactions.

It is essential in this position that the selected candidate have excellent attention to detail, multi-tasking abilities, and a willingness to learn and work in a team environment. The selected candidate must possess excellent oral and written communication skills. These individuals may work with highly sensitive and confidential information.   

See the Position Description for additional information.
Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
  • Outstanding communication skills – verbal and written
  • Experience providing administrative support and management of confidential materials
  • Experience working in an upper level administrative/executive office setting
  • Experience with HR transactions
  • Proficiency or advanced skills with Microsoft Office Suite, including Word, Excel and PowerPoint
  • Experience scheduling and coordinating complex meetings
  • Excellent interpersonal, teamwork and problem-solving skills
Additional Requirements
Campus Main - Albuquerque, NM
Department Provost Office Staff (688A)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $17.39 - $22.37
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
For Best Consideration Date 6/16/2025
Eligible for Remote Work
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Include a resume, cover letter, and 3-5 professional references preferably supervisory.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.