The Psychology Clinic is seeking a highly motivated and professional Administrative Assistant 2 to assist the Clinic director with daily unit operations.  The Psychology Clinic provides mental health services to the community and professional level training for students in the Clinical Psychology Doctoral Program.

The Administrative Assistant will perform a variety of administrative support and fiscal duties for the clinic and the AGORA crisis center.  Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program training, and/or special events, as appropriate. Will maintain an emotionally safe and accepting interpersonal environment for clients.   

Due to the nature of the office, this position requires a high level of confidentiality. The successful candidate will be required to perform a variety of duties that require a range of skills in compliance with APA, HIPPA, and FERPA laws; as well as University and Mental Health care policies and procedures for handling confidential client/patient information. 

Duties and Responsibilities will include:
Keep the administrative and financial affairs of the Clinic in good order in collaboration with the Psychology Clinic and AGORA Directors
Manage the clinic email, calendars, and scheduling
Maintain accurate and up-to-date clinic policies and procedures and training manuals
Maintain client files in compliance with HIPPA and FERPA including consent forms, service fees, and recordings
Preparation of training materials and community materials for dissemination
Keep record of student and volunteer hours and training. 
Fiscal duties include but not limited to:  Ordering and tracking supplies, Membership renewals, Travel arrangements and reimbursements in compliance with UNM policies and procedures, Monthly reconciliation and reporting, JV entries, Budget revisions. And other duties as assigned. 

****The final salary for this position is dependent upon total Education and Experience****

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.