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Admin Assistant 2

Requisition ID req33875
Working Title Admin Assistant 2
Position Grade 07
Position Summary

The Office of Admissions, within the University of New Mexico - School of Medicine, is seeking a motivated, self-directed individual to be part of our administrative support team.

The incumbent is expected to work both independently and as a team member to perform a wide variety of administrative support services.

Primary duties/responsibilities for this position include:

  • Supporting the Admissions office
  • Calendaring for the Supervisor, Academic Advisement Specialist, Program Coordinator, and the Assistant & Associate Dean of Admissions
  • Purchasing and stocking supplies
  • Processing travel and expense reimbursements for faculty and staff
  • Contracting and paying vendors for events
  • Provide front desk support by answering telephones, assisting visitors and resolving or referring a range of administrative inquiries
  • Assist with scheduling medical student applicant interviews
  • Conduct student tours
  • Maintain files
  • Update new information into a database
  • Open, sort, and distribute all incoming and outgoing mail and other correspondence

See the Position Description for additional information.
Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications Preferred Qualifications include:

• Proficiency in using Microsoft Office software (Word, Excel, PowerPoint)
• Experience with database programs
• Experience managing calendars
• Prior front desk experience
• High level of customer service support
• Good oral and written communication skills

Proficiency with:

• MS Word
• MS Excel
• Outlook
• Banner
• Access 
Additional Requirements • Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after the probationary/training period. • Working hours are Monday through Friday, 8 a.m. to 5 p.m. Occasional weekend and/or evening work may be required during the high-volume season.
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department SOM Admissions (914C)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $16.72 - $21.22
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 7/21/2025
Eligible for Remote Work
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary. A complete application package will consist of a complete on-line application, include current resume, and cover letter. Include three professional references in your resume, preferably supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire (if applicable). Incomplete applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.