Join a Dynamic Team at the UNM Health Sciences Center (HSC)

Are you looking for a collaborative role that allows you to engage with multiple departments while contributing to a supportive, low-turnover team that values professional growth? If so, the Health Sciences Center (HSC) at the University of New Mexico has an exciting opportunity for you.

We are seeking a detail-oriented and proactive Administrative Coordinator to join our administrative team. In this key role, you will provide comprehensive support to HSC executives and administrators, helping ensure smooth day-to-day operations while also contributing to strategic initiatives and special projects.

Key Responsibilities Include:

• Coordinating complex travel arrangements
• Assisting in the preparation of annual and mid-year budget reviews

• Managing office purchases and tracking expenses
• Scheduling executive calendars, retreats, workshops, and events
• Serving as Building Coordinator for the Health Sciences & Services Building (HSSB), managing maintenance communications, AED weekly/monthly monitoring and overseeing inventory
• Reserving and coordinating use of conference rooms and complex schedules for parking reservations
• Preparing and editing sensitive or confidential correspondence and reports
• Processing payroll for multiple departments
• Researching and interpreting university, state, and federal policies
• Writing and updating Standard Operating Procedures (SOPs)
• Managing daily office operations and supporting special initiatives
• Facilitating meetings and coordinating logistics for internal and external events
• Compiling and analyzing data, generating internal reports, and supporting leadership communications
• Assisting in the preparation of high-quality departmental presentations using advanced Microsoft PowerPoint skills

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's Degree
• Experience working in Higher Education
• Experience working at the UNM Health Sciences Center
• Experience with UNM Banner Finance
• Current p/card holder, in good standing
• Ability to create, compose, and edit written materials.
• Ability to make sound administrative and procedural decisions and judgments on sensitive, confidential issues.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.