The University of New
Mexico-Taos is seeking an experienced, motivated, and
detail-oriented administrative professional to support the executive
functions and daily operations of a growing college campus, including
administrative support to the Chancellor and
executive office staff.
Coordinator performs a variety of
associated administrative, fiscal, staff support and planning activities, some
of which require knowledge and skill in record keeping, database management,
information gathering, and written correspondences. The administrative coordinator
facilitates meetings, program functions, and or special events, and may coordinate
specified administrative activities across multiple departments.
The Administrative Coordinator
is responsible for purchasing and stocking office supplies, coordinating travel
and lodging arrangements including processing travel and expense reimbursements.
candidate will be a team player with strong critical thinking and problem-solving
skills, and the ability to maintain the highest level of professionalism and
will be responsible for a wide variety of projects including:
Prepare correspondence (emails, memos, letters, etc.) for submission to external audiences such as UNM Main Campus, the New Mexico Higher Education Department, local, state, and federal governmental agencies, and internal UNM-Taos staff, students, and faculty; prepares reports, presentations, newsletters, and other publications as needed.
This position will be responsible for a wide variety of
- Prepare correspondence (emails, memos, letters, etc.) for
submission to external audiences such as UNM Main Campus, the New Mexico Higher
Education Department, local, state, and federal governmental agencies, and
internal UNM-Taos staff, students, and faculty; prepares reports,
presentations, newsletters, and other publications as needed.
- Administrative organization such as document/ file
management (physical and electronic);
- Staffing the reception area in the Executive Office: greets and
directs visitors; answers queries and/or directs to more appropriate staff
members, as appropriate.
- Manages calendar(s) including scheduling of meetings, travel,
training sessions, consultations, staff leave and other special events.
- Manage the inventory, purchasing, maintenance, and
organization of office supplies
- Coordinate/schedule/purchase travel logistics (airfare,
hotel, car rental, conference registration)
- Assisting with the planning and organization of events and
- Coordinates regular staff meetings, including scheduling,
venue reservations, catering (if needed), note taking and archiving.
- Researches information, compiles statistics, and gathers and
computes various data; prepares special and/or one-time reports, summaries, and
presentations; or replies to inquiries, selecting relevant data from a variety
- Miscellaneous job-related duties as assigned.
See the Position Description for additional information.
3-5 years’ experience in managing executive offices.
Demonstrated high degree of computer literacy, including proficiency in
Microsoft Word, Excel, Publisher, PowerPoint and Outlook (Office 365) and
experience interfacing with community and government entities.
to work independently in a self-motivated environment and also in a team
experience in coordinating special events and activities to include meetings,
workshops, trainings, open houses, etc.
exceptional interpersonal skills, and NACE* core competencies to include:
Confidentiality, Critical Thinking/Problem Solving, Oral/Written Communication,
Teamwork/ Collaboration, Digital Technology, Leadership, Professionalism/Work
Ethic, Career Management, and Global/Intercultural Fluency. *NACE (National
Association of Colleges and Employers).
Associate Degree or higher.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.