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Administrative Coordinator

Requisition ID req11945
Working Title Administrative Coordinator- Executive Office
Position Grade 10
Position Summary

The University of New Mexico-Taos is seeking an experienced, motivated, and detail-oriented administrative professional to support the executive functions and daily operations of a growing college campus, including administrative support to the Chancellor and executive office staff.

The Administrative Coordinator performs  a variety of associated administrative, fiscal, staff support and planning activities, some of which require knowledge and skill in record keeping, database management, information gathering, and written correspondences. The administrative coordinator facilitates meetings, program functions, and or special events, and may coordinate specified administrative activities across multiple departments.

The Administrative Coordinator is responsible for purchasing and stocking office supplies, coordinating travel and lodging arrangements including processing travel and expense reimbursements. 

The ideal candidate will be a team player with strong critical thinking and problem-solving skills, and the ability to maintain the highest level of professionalism and confidentiality. 


This position will be responsible for a wide variety of projects including:

Prepare correspondence (emails, memos, letters, etc.) for submission to external audiences such as UNM Main Campus, the New Mexico Higher Education Department, local, state, and federal governmental agencies, and internal UNM-Taos staff, students, and faculty; prepares reports, presentations, newsletters, and other publications as needed.

This position will be responsible for a wide variety of projects including: 

  • Prepare correspondence (emails, memos, letters, etc.) for submission to external audiences such as UNM Main Campus, the New Mexico Higher Education Department, local, state, and federal governmental agencies, and internal UNM-Taos staff, students, and faculty; prepares reports, presentations, newsletters, and other publications as needed.
  • Administrative organization such as document/ file management (physical and electronic);
  • Staffing the reception area in the Executive Office: greets and directs visitors; answers queries and/or directs to more appropriate staff members, as appropriate.
  • Manages calendar(s) including scheduling of meetings, travel, training sessions, consultations, staff leave and other special events.
  • Manage the inventory, purchasing, maintenance, and organization of office supplies
  • Coordinate/schedule/purchase travel logistics (airfare, hotel, car rental, conference registration) 
  • Assisting with the planning and organization of events and special projects.
  • Coordinates regular staff meetings, including scheduling, venue reservations, catering (if needed), note taking and archiving.
  • Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, and presentations; or replies to inquiries, selecting relevant data from a variety of sources.
  • Miscellaneous job-related duties as assigned.




See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

3-5 years’ experience in managing executive offices.

Demonstrated high degree of computer literacy, including proficiency in Microsoft Word, Excel, Publisher, PowerPoint and Outlook (Office 365) and calendar/schedule management.

Demonstrated experience interfacing with community and government entities.

Demonstrated ability to work independently in a self-motivated environment and also in a team collaborative setting.

3-5 years’ experience in coordinating special events and activities to include meetings, workshops, trainings, open houses, etc.

Demonstrated exceptional interpersonal skills, and NACE* core competencies to include: Confidentiality, Critical Thinking/Problem Solving, Oral/Written Communication, Teamwork/ Collaboration, Digital Technology, Leadership, Professionalism/Work Ethic, Career Management, and Global/Intercultural Fluency. *NACE (National Association of Colleges and Employers).

Associate Degree or higher.

Bilingual (English/Spanish)



Additional Requirements Official transcripts, High school diploma, or GED certificate will be required for hire. Please see minimum qualifications for specifics.
Campus Taos
Department Taos Branch
Employment Type Staff
Staff Type Term - Full-Time
Term End Date One year from hire date.
Status Non-Exempt
Pay 13.62-20.43 (Hourly)
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required No
For Best Consideration Date 2/13/2020
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Required documents: 1. Cover letter (In your cover letter please discuss how you meet the preferred qualifications posted for this position.); 2. Resume/CV; 3. Three previous supervisory references with contact information; 4. Writing Samples – Please provide an example of the following: In Word: Provide an example of professional memo you have written Limit to one page.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.