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Admin Assistant 3

Requisition ID req16938
Working Title Admin Assistant 3
Position Grade 08
Position Summary The Department of Sociology & Criminology is looking for a motivated friendly individual to join the team. This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. 

This position works closely with department leadership, faculty & students in ensuring operations run smoothly and will include day-to-day administrative duties such as front desk support, answering telephones, assisting students, visitors and resolving or referring a range of administrative inquiries.  The position will be responsible for processing payroll, account reconciliation, facilities and inventory management, managing the department calendar, scheduling travel, making office purchases using a Pcard and Lobomart, pcard reconciliation, monthly meeting minutes and all reimbursements. This position will involve planning events, scheduling and facilitating meetings.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

·        Ability to communicate effectively, both orally and in writing.

·        Ability to gather data, compile information, and prepare reports.

·        Records maintenance skills.

·        Knowledge of famis, lobomart, chrome river

·        Database management skills.

·        Ability to analyze and solve problems.

·        Ability to supervise and train assigned work study students

·        Skill in organizing resources and establishing priorities.

·        Demonstrated ability to maintain confidentiality.

·        Ability to make administrative/procedural decisions and judgments.

·        Ability to create, compose, and edit written materials.

·        Knowledge of computerized information systems used in financial and/or accounting applications.

Additional Requirements
Campus Main - Albuquerque, NM
Department Sociology Department (931A)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay $11.64 to $15.81 per hour
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required No
For Best Consideration Date 9/4/2021
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach updated resume, and three supervisor references.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.