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Admin Assistant 3

Requisition ID req22740
Working Title Admin Assistant 3 - Sch of Architecture & Planning
Position Grade 08
Position Summary If you are seeking full time employment at the University of New Mexico, this is your opportunity to work with a dynamic team of faculty and staff dedicated to the design disciplines.

The School of Architecture and Planning is seeking applicants with strong interest in supporting academic units.
Primarily, the Administrative Assistant 3 will serve as Search Coordinator and process hiring through UNMJobs or Banner for faculty, initiate graduate student contracts and process nonstandard payments to faculty.  The Administrative Assistant 3 will report to the Academic Operations Officer and will provide administrative support to Associate Deans as needed.

The successful candidate will demonstrate knowledge of faculty hiring policies and procedures and an ability to problem solve and manage multiple tasks. The Administrative Assistant 3 will work a regular 40 hour week during UNM’s business hours.

The School of Architecture and Planning is housed in George Pearl Hall located on UNM’s main campus. This unique facility was designed by internationally known architect, Antoine Predock.

In order to be considered for this full-time Administrative Assistant 3 job opportunity, applicants must submit the following: 1) cover letter stating interest in the position; 2) resume; and 3) names and contact information for three direct supervisor references.  

See the Position Description for additional information.
Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

Preferred Qualifications:

 

1.        Knowledge of faculty hiring policies and procedures at UNM or other institution of higher education or community college;

2.       Demonstration of professional demeanor, problem solving skills, and ability to manage multiple tasks;

3.       Proficiency on computer including MS Office Suite, Zoom, Teams, UNMJobs and Banner;

4.       Demonstration of excellent written and verbal communication skills;

5.       Experience working in an academic unit at UNM or other institution of higher education or community college;

6.       Experience initiating graduate student contracts.

 
Additional Requirements
Campus Main - Albuquerque, NM
Department School of Architecture & Planning (ABM)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay $16.39 - $20.84 Hourly
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date 1/7/2023
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

In order to be considered for this full-time Administrative Assistant 3 job opportunity, applicants must submit the following: 1) cover letter stating interest in the position; 2) resume; and 3) names and contact information for three direct supervisor references.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.